Summary of Responsibilities: The Administrative Assistant is responsible for supporting Dégagé’s Business Director, Development Director, Engagement Director, Executive Director, and the Leadership Team.
Reports to: Staff Business Director
Hours: 40 hours per week
Salary: $40,000.
00 per year.
The Mission Statement: To reflect the love of Christ to all who come through our doors by building relationships and offering programs that foster dignity and respect.
The Vision Statement: For those we serve, we will be a community that overcomes obstacles, celebrates transformation, and realizes the full potential of all as children of God.
Statement of Faith: Employees affirm and accept the ministry of Dégagé to be a faith-based organization founded on the message and love of Jesus Christ and further affirm the mission statement of Dégagé as stated above.
Employees will be asked to sign a Statement of Faith at time of employment.
Qualifications and Requirements:
· A strong commitment to Christ and to serving Him through word and deed.
· The ability to work with and encourage people from all areas of the social spectrum.
· The ability to set the example by treating those whom we serve with dignity and respect.
· The ability to convey with passion the goals and vision of Degage.
· The ability and desire to be a team player, working to fulfill the mission statement of Dégagé alongside of other staff members.
· Strong time-management skills and multitasking ability.
· Always maintains confidentiality, showing discretion and diplomacy.
· Proficiency in Microsoft Office including Outlook, Excel, Word, and PowerPoint
· Proficiency in Teams, and other pertinent computer software.
· Basic understanding of Bookkeeping; QuickBooks knowledge preferred.
· Excellent interpersonal and customer service skills.
· Experience managing event logistics.
· Experience with volunteer programming preferred.
· Payroll Experience of 2-5 years preferred
Specific Responsibilities:
· Assist the Business Director in completing the preemployment checklist including completing background checks and creating employee folders.
· Work with the Business Director to prepare for new staff orientation; including preparing orientation packets and gifts for new employees.
· Support the Business Director in completing the HR file for every employee post orientation.
· Support Business Director in completing departure checklist for all employees that have ended their time with the organization.
· Support the Engagement Director as the initial contact and support for volunteers.
· Manage employee payroll records including deductions and tax information using Paychex payroll software.
Provide reports as needed to employees, authorized agencies, and auditors.
· Collect and review Paychex time reports and submit payroll on a bi-weekly basis.
· Assist the Business Director in performing the monthly payroll reconciliation.
· Support Leadership Team by maintaining several calendars.
· Support the Advancement Center Receptionist by providing back up support for incoming phone calls and inquiries.
· Support the Business Director in counting community center kitchen cash and change as well as Thrift on Div cash while also updating and maintaining income logs.
· Support the Executive Director in preparing for meetings and sending out the Degage Today.
· Support the Development Team in preparing for and execution of fundraising events.
· Support the Development Director and Engagement Director by managing initial inquiries from potential volunteers, including completing background checks, entering a profile into Mission Tracker, connecting them to the program manager in the area they will be volunteering, and management of reporting volunteer numbers and hours.
· Establish efficient office systems including filing, handling, and disposing of confidential information and recycling in accordance with Dégagé policies.
· Attend staff meetings and other meetings as appropriate.
· Help complete each employee departure checklist.
· Participate in staff development and training sessions when appropriate.
· Attend special events as requested.
\*Note-This is a full-time salaried position.
\*Note- this is an “at will” position.
There is no tenure of employment implied or stated.
This job description is subject to change.
Job Type: Full-time
Pay: From $40,000.
00 per year
Benefits:
* Employee assistance program
* Health insurance
* Paid time off
Schedule:
* 8 hour shift
* Monday to Friday
Ability to Relocate:
* Grand Rapids, MI 49503: Relocate before starting work (Required)
Work Location: In person
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