Executive Assistant to the President

*All candidates must apply at https://gvsu.
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* *About us* Grand Valley State University is a large business in Grand Rapids, MI.
We are professional, agile, professional and our goal is to Grand Valley State University is a strong and vibrant public university with a clear, deeply-held, unwavering commitment to students, faculty, staff, alumni, and the community.
U.
S.
News and World Report ranks it among the best universities in the country.
https://www.
gvsu.
edu/identity/awards-and-recognitions-35.
htm.
Grand Valley combines the expansive opportunities of a large university, including a wide array of programs, services, and spaces, with the close-knit, supportive atmosphere of a small liberal arts college.
This unique blend offers students the best of both worlds: extensive resources and personal attention.
Grand Valley was founded in 1960 in response to the community need for a public, four-year college in Michigan’s second-largest metropolitan region.
Grand Valley’s creation was driven by local community leaders who recognized the value a university would bring to the area’s citizens and economy, leveraging public-private partnerships to make it happen.
These partnerships continue today and are the strong foundation that Grand Valley has been built on.
Since its first year, when there were 226 students and 14 faculty members, Grand Valley has continued a trajectory of growth to become a comprehensive university with over 19,000 undergraduates, approximately 3,000 graduate students, and over 140,000 alumni.
Grand Valley boasts over 1,200 full- and part-time faculty members and close to 1,900 staff members.
Grand Valley has attracted students from every county in Michigan, 46 states, and 78 countries with its focus on liberal education and student success.
Grand Valley has full-service and interconnected campuses in Allendale and Grand Rapids, as well as regional centers in Holland, Detroit, Muskegon, Battle Creek, and Traverse City.
With the Allendale Campus close to the shores of Lake Michigan and two campuses in the heart of downtown Grand Rapids, the university has experienced remarkable upward momentum in the last 20 years, including enrollment growth of more than 93 percent, substantial expansion of academic programs, and a four-million-square-foot expansion of facilities.
*Job Summary:* The Executive Assistant to the President is instrumental in orchestrating the daily activities of the President and acts as a vital connector between the President's Office and various key entities.
Upholding strict confidentiality, showcasing discernment, and maintaining discretion are foundational to these roles.
They are expected to epitomize exceptional service, professionalism, and integrity, actively navigating challenges, and preserving an image aligned with the university's leadership standards.
As ambassadors of the President’s Office, they should exemplify maturity, accessibility, and adeptness.
Collaborate and cultivate a strong working relationship with the counterpart executive assistant to ensure cohesive support for the President and President’s Office operations.
*Essential Functions:* * Independently manage the president’s daily administrative tasks using sound judgment and professionalism.
This includes overseeing a rapidly changing calendar, arranging meetings, appointments, and events, and liaising with campus and community leaders to ensure smooth scheduling and logistical planning.
* Support the president by offering executive and lead staffing services; attend both internal and external events alongside the president, prepare them for top-tier participation at these functions, and offer immediate assistance to ensure effective interaction and guidance during the events.
* Provide project management and executive staffing leadership to assigned committees, councils and other teams, including the President’s Innovation Projects Council.
* Organize and prepare materials, copies, and files for meetings, ensuring all necessary resources are readily available.
* Coordinate and prepare background and preparation materials pertaining to engagements with external organizations at both local and national levels.
* Collaborating with the Chief of Staff to the President and Vice President for University Relations, support the President in representing the University by engaging with various boards, community groups, and colleagues.
* Prepare confidential reports and documents while maintaining the highest standards of data security.
* Show sensitivity in responding to and monitoring concerns from various staff, students, and community constituencies.
* Manage and oversee the budget, financial processes, and expense tracking for the President, including reviewing and reconciling P-card, expense reports, and mileage reports.
* Ensure timely preparation of presidential communications, messages, and speeches.
* Prepare, on behalf of the President, draft correspondence and the preparation of reports and data for University Leadership.
* Compose email responses and messages on behalf of the President.
* Perform other duties as assigned.
*Required Qualifications:* * Bachelor’s degree required.
* Minimum of five or more years of administrative assistant, executive support, and/or project management experience.
* Proficient in executive-level writing and editing, with the ability to craft professional communications, presentations, and graphics.
* Advanced technical and digital skills.
* Proficiency in maintaining confidentiality, working under pressure, prioritizing tasks, managing details, and working independently.
* Exceptional time management and organizational skills, with the ability to handle multiple projects concurrently.
* Excellent presentation, communication, and interpersonal skills to respond to a variety of inquiries.
* Exceptional attention to detail.
* Demonstrated ability to relate effectively to students, employees, and the public.
* Strong interpersonal skills and a proven ability to work collaboratively within a team.
* Track record of working with and respecting diverse populations.
* Willingness to work flexible hours, including nights, weekends, and outside regular business hours as required.
*Preferred Qualifications:* * MEd, MBA, or related advance degree *All candidates must apply at https://gvsu.
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* Job Type: Full-time Pay: $80,000.
00 - $95,000.
00 per year Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Professional development assistance * Relocation assistance * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Day shift * Evening shift * Monday to Friday * Night shift * On call * Overtime * Weekends as needed Ability to Relocate: * Grand Rapids, MI: Relocate before starting work (Required) Work Location: In person