Talent Attraction Onboarding Coordinator

Job Summary Responsible for guiding new hires through their first weeks of employment within the organization.
Facilitates the transition and assimilation to the department and creates a supportive onboarding environment that provides positive team member experience, engagement and retention.
Essential Functions Partners with recruitment teams and hiring leaders to prepare recently hired team members and non-employed team members (students/job shadows, contracted consults, contingent workers, etc.
) for their pre-arrival welcome appointment and orientation into their new role within their department.
Implements the team member onboarding vision and strategy by focusing on an inclusive and positive experience through the initiation of pre-onboarding activities (i.
e.
provisioning, logistics, organizational) to facilitate exceptional onboarding and seamless transitions (i.
e.
, orientation and post onboarding follow-up activities) Initiates independent problem solving and follow-up with team members, recruiters, and leadership as needed.
Acts as a liaison for key stakeholders (i.
e Business counterparts, Finance, IS, Facilities, Occupational Health Services) to ensure seamless integration into the organization.
Verifies and ensures accuracy of all new hire information including background check clearance and supporting documentation, completion of health assessment, licensures, certifications, fingerprint collection, and i-9 documents.
Follows up with team member, third party verifications and appointment scheduling when applicable.
Ensures adjudication, compliance and completion of reporting in an accurate and timely manner prior to a new team member’s start date.
Ensures that processes and services are continuously monitored for quality, cost-effectiveness and efficiency.
Engages in process and quality improvement activities.
Maintains and orders supplies for overall onboarding and orientation operations.
Processes outside vendor invoices and reimbursements.
Actively seeks outside direct-billable accounts with a focus on convenience, quality of services, and effective use of budget.
Supports the people solutions center in tier two escalation of phone calls, emails and/or case management.
Invests time building strong working relationships with internal clients in order to further support and prepare new team members to acclimate to the new working environment.
Qualifications Required: 2 years of relevant experience Call Center, customer service, patient care, administrative support, project management or related customer facing experience Preferred: Associate's Degree or equivalent Human Resources, Project Management, Business Administration, Communications, or Related Field Physical Demands Pallet to Waist (6" from floor) > 5 lbs: Seldom up to 10 lbs Waist to Waist > 5 lbs: Seldom up to 10 lbs Waist to Chest (below shoulder) > 5 lbs: Seldom up to 10 lbs Waist to Overhead > 5 lbs: Seldom up to 10 lbs Bilateral Carry > 5 lbs: Seldom up to 10 lbs Unilateral Carry > 5 lbs: Seldom up to 10 lbs Pushing Force > 5 lbs: Seldom up to 10 lbs Pulling Force > 5 lbs: Seldom up to 20 lbs Sitting: Frequently Standing: Occasionally Walking: Occasionally Forward Bend - Standing: Seldom Forward Bend - Sitting: Occasionally Trunk Rotation - Standing: Seldom Trunk Rotation - Sitting: Occasionally Squat: Seldom Stair Climbing: Seldom Reach - Above Shoulder: Seldom Reach - at Shoulder or Below: Seldom Handling: Occasionally Forceful Grip > 5 lbs: Seldom Forceful Pinch > 2 lbs: Seldom Finger/Hand Dexterity: Frequently Visual Acuity ¹ [None = No; Seldom = Yes]: Seldom Primary Location SITE - Bridgewater Place - 333 Bridge St - Grand Rapids Department Name HR Talent Attraction Employment Type Full time Shift Weekly Scheduled Hours 40 Hours of Work 8:00 a.
m.
to 5:00 p.
m.
Days Worked Monday to Friday Weekend Frequency N/A CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account.
This career site is for Non-Corewell Health team members only.
Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community.
We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category.
We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.
Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization.
As a health system, we advocate for equity as we care for our patients, our communities, and each other.
From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do.
We invite those that share in our commitment to join our team.
You may request assistance in completing the application process by calling 616.
486.
7447.