Administrative Assistant – West Michigan Teacher Collaborative

JobID: 22111 Position Type: Secretarial/Clerical/Administrative Assistant Date Posted: 1/19/2024 Location: Kent ISD Closing Date: Until Filled District: Kent ISD VACANCY NOTICE Job Title: Administrative Assistant – West Michigan Teacher Collaborative 260 Days, Non-Union Hourly Classified Broad Statement of Responsibilities: The WMTC Administrative Assistant will support the development, coordination, and execution of West Michigan Teacher Collaborative programming.
WMTC is an initiative led by Kent, Ottawa, and Muskegon ISDs in partnership with GVSU to recruit, train, and retain the next generation of excellent teachers to lead West Michigan Classrooms.
The Administrative Assistant will work with the WMTC Director and Program Coordinator as they support teacher candidates throughout the region.
The Administrative Assistant will leverage skills in project and system management, outreach, organization, and relationship building to provide high quality service to regional partners and West Michigan Teacher Collaborative candidates.
This role is essential to ensuring the success outcomes of the WMTC.
Job Qualifications: High school graduate with 3+ years office administration experience, some college strongly preferred Excellent organization, time management and project support skills, Demonstrates initiative with consistent attention to detail and follow through Demonstrated “client service” focus Ability to support multiple projects while meeting deadlines Self-starter able to problem-solve, and enjoy working with a variety of teams Enthusiasm/willingness to take on new projects and learn new things Maintains a drive for excellence in all projects and products Advanced Microsoft Office, Google Suite, and office management skills, with the ability to become familiar with district-specific programs and software Knowledge of successful event planning and organization in a team setting Effective written communication skills High level of communication and interpersonal skills such as discretion, integrity, and flexibility to interact effectively with administrators, peers, constituent districts, advisory committee members, and the general public Strong organizational, leadership, project management, and problem-solving skills with impeccable multi-tasking abilities and ability to work efficiently and effectively under pressure Enthusiasm and commitment to work in a start-up environment, contributing to systems development that support the mission Specific Duties & Responsibilities: Perform clerical and office-based administrative duties including purchasing, invoicing, budget tracking, and scheduling Meeting or event coordination and communication Research support and project planning, progress monitoring of projects, and management of deadlines Maintain accurate candidate, partnerships, media, and other related data and contact lists Maintain team supplies and promotional materials Demonstrate a strong commitment to equity and inclusion in all practices and responsibilities Consistently provide excellent customer service to all WMTC candidates and partners Organize and maintain candidate documents and accompanying timelines Create and track purchase requisitions, maintain supporting documentation, and process invoicing Track program budgets, provide monthly budget reports, assist with budget amendments and budget preparation Manage department contracts, confidential records and paperwork in accordance with organizational and state requirements Assist in the automation and streamlining of departmental processes Compose letters, memos, meeting minutes and emails Perform duties in manner that complies with all applicable rules, policies and law Maintain a high level of professionalism and interpersonal communication skills such as discretion, integrity, confidentiality, and flexibility Maintains regular and consistent employee attendance Other pertinent duties as assigned The above is intended to describe the general content of and requirements for the performance of this position.
It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Alternative requirements that may be appropriate and acceptable to the School Board may be considered.
The requirements listed above are representative of the knowledge, skill and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Salary: Non-Union Hourly Classified, 260 days, Grade 4, $21.
84-$25.
12 per hour, commensurate with education and experience Benefits: Robust benefit package includes full medical, dental, and vision insurance; generous paid sick and personal days; State of Michigan retirement plan Posting Dates: 01/19/2024-until filled Distribution: Internal and External To Apply: Kent Intermediate School District manages employment applications online.
No hardcopy applications/resumes will be accepted for this position.
Applications must be completed online at jobs.
kentisd.
org Please note, due to the large number of applications, we are unable to attend to e-mail or telephone inquiries on application status.
All candidates will be timely notified regarding their application status.
The final candidate for this position will be required (at their cost) to furnish Kent Intermediate School District with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.
It is the policy of the Kent ISD School Board that no student, staff member or candidate for any position in the District shall be discriminated against on the basis of race, color, national origin, creed, ancestry, age, gender/sex, sexual orientation, marital status, height, weight, veteran status, political belief or physical/mental disability which does not impair their ability to perform adequately in the individual's particular position or activity, excluded from participation in, denied the benefit of, or to be subjected to discrimination in any program or activity for which the Kent ISD School Board is responsible for or receives financial assistance from the U.
S.
Department of Education.
The Coordinator for Title IX, Section 504, the Age Discrimination Act and Title II is: Danielle Hendry, Director of Human Resources and Legal Services.